GDPR Compliance Statement
The following provides you, as set out in Art. 13 GDPR, with an overview of the type of data collected and how it is used and passed on, the security measures we take to protect your data and how you can exercise your rights.
The responsible entity according to Art. 24 GDPR is Evisio LLC of 2021 Guadalupe Street Suite 260 Austin, TX 78705, USA (“evisio”, “we”, “us”, or “our”).
You may contact us using email@example.com, use our Contact Form, or write to us at the above address if you:
- have any questions about this Policy Statement,
- wish to file a complaint about a possible violation of data protection laws,
- have any requests related to your rights, and
- wish to access, correct incomplete, inaccurate or outdated data.
Please note that deletion of information essential to account management and services may result in termination of services provided to you.
We will make every effort to respond to your requests in the shortest possible time, and always in strict compliance with applicable law. In some cases, requests for deletion may not be honored immediately, due to a legal obligation.
First of all, we would like to inform you about your rights as a data subject. These rights are standardized in Art. 15 – 22 GDPR and include:
- the right to information (Art. 15 GDPR),
- the right to erasure (Art. 17 GDPR),
- the right to rectification (Art. 16 GDPR),
- the right to data portability (Art. 20 GDPR),
- the right to restriction of data processing (Art. 18 GDPR),
- the right to object to data processing (Art. 21 GDPR).
To assert these rights, please contact us.
You also have the right to lodge a complaint with a data protection supervisory authority. While Texas has its own Data Protection Supervisory Authority (The Texas Attorney General, PO Box 12548
Austin, TX 78711-2548, www.texasattorneygeneral.gov) you may in accordance with Article 77(1) GDPR complaint to your local Data Protection Supervisory Authority. We would, however, appreciate the chance to deal with your concerns in the first instance.
Legal Bases for Processing
The processing of your Personal Data may be based on the following legal grounds:
- Art. 6 (1) lit. a) GDPR serves as our legal basis for processing operations where we obtain your consent for a specific processing purpose.
- Art. 6 (1) lit. b) GDPR, insofar as the processing of Personal Data is necessary for the performance of a contract. The same applies to such processing operations that are necessary for the performance of pre-contractual measures, for example in the case of enquiries about our products or services.
- Art. 6 (1) lit. c) GDPR, insofar as we are subject to a legal obligation that requires the processing of Personal Data, such as for the fulfillment of tax obligations.
- Art. 6 (1) lit. f) GDPR applies on the basis of our legitimate interests, e.g., when using service providers for example for statistical surveys and analyses and logging registration procedures. Our interest is directed towards the use of a user-friendly, appealing, and secure presentation as well as optimization of our services, which serves our business interests as well as meeting your expectations.
Duration of Storage and Routine Deletion of Personal Data
We process and store your Personal Data only for the period of time required to fulfill the purpose of storage or if this has been provided for, in laws or regulations for up to 7 years. After the purpose has ceased to exist or has been fulfilled, your Personal Data will be deleted or blocked.
In the case of blocking, deletion will take place as soon as legal, statutory, or contractual retention periods do not conflict with this, there is no reason to assume that deletion would impair your interests worthy of protection and deletion would not cause a disproportionately high expense due to the special nature of the storage.
Automatically Collected Data
The legal basis for this data processing is Article 6 (1) lit. b) GDPR, as the collection and storage of this data is necessary for the operation of the website in order to ensure the functionality of the website and to deliver the content of our website correctly.
In addition, the data serve us to optimize our website and to ensure the security of our IT systems and the processing is based in this respect on Article 6 (1) lit. f) GDPR. For this reason, the data is stored for a maximum of 7 days as a technical precaution.
We also use this data for the purposes of advertising, market research and to design our services to meet your needs by creating and evaluating user profiles under pseudonyms, but only if you have not exercised your right to object to this use of your data (see information on the right to object under “Your rights”).
In order to establish or implement the contractual relationship with our users, it is regularly necessary to process the personal master data and contract data provided to us. The legal basis for this processing is Art. 6 (1) lit. b) GDPR.
We also process customer and prospect data for evaluation and marketing purposes. This processing is carried out on the legal basis of Article 6 (1) lit. f) GDPR and serves our interest in further developing our offer and informing you specifically about our offers.
Further data processing may take place if you have consented (Article 6 (1) lit. f) GDPR) or if this serves the fulfillment of a legal obligation (Art. 6 (1) lit. c) GDPR).
Commercial and Business Services
We process information of our contractual and business partners, e.g., users and interested parties in the context of contractual and comparable legal relationships as well as related measures and in the context of communication with contractual partners (or pre-contractual), e.g., to answer enquiries.
We process this information to fulfill our contractual obligations, to secure our rights and for the purposes of the administrative tasks associated with this information as well as for business organization. We only disclose the information of our contractual partners to third parties within the scope of the applicable law to the extent that this is necessary for the aforementioned purposes or for the fulfillment of legal obligations or with the consent of the contractual partners (e.g., auxiliary services as well as subcontractors, banks, tax and legal advisers or tax authorities).
Unless otherwise specified the purposes of processing are Contractual performance and service, contact requests and communication, office and organizational procedures, administration, and response to requests, visit action evaluation, interest-based and behavioral marketing. And the Legal bases are Art. 6 (1) lit. b) GDPR, Art. 6 (1) lit. c) GDPR, and Art. 6 (1) lit. f) GDPR.
Administration, Financial Accounting, Office Organization, Contact Management
We process data in the context of administrative tasks as well as organization of our operations, financial accounting and compliance with legal obligations, such as archiving. In this regard, we process the same data that we process in the course of providing our contractual services. The processing bases are Article 6 (1) lit. c) GDPR, Article 6 (1) lit. f) GDPR. Users, interested parties, business partners and website visitors are affected by the processing. The purpose and our interest in the processing lies in the administration, financial accounting, office organization, archiving of data, i.e., tasks that serve the maintenance of our business activities, performance of our tasks and provision of our services. The deletion of data with regard to contractual services and contractual communication corresponds to the data mentioned in these processing activities. In this context, we disclose or transfer data to the tax authorities, consultants, such as tax advisors or auditors, as well as other fee offices.
Information processing for the purpose of fraud prevention and optimization
Where applicable, we provide our service providers with further information, which they use together with the information necessary for fraud prevention and optimization of our processes This serves to protect our legitimate interests Article 6 (1) lit. f) GDPR in our protection against fraud or in efficient risk management, which outweigh our interests in the context of a balancing of interests.
We process the data of our users and clients in order to enable them to select, purchase or commission the selected services as well as associated activities or to execute or provide them. The required information is identified as such in the context of the service provision, or comparable contract conclusion.
Unless otherwise specified the purposes of processing are Contractual performance and service, contact requests and communication, office and organizational procedures, administration, and response to requests, visit action evaluation, interest-based and behavioral marketing. And, the Legal bases are Contractual performance and pre-contractual inquiries, Legal obligation, and our Legitimate interests. Art. 6 (1) lit. b) GDPR, Art. 6 (1) lit. c) GDPR, and Art. 6 (1) lit. f) GDPR.
Exercising our rights
Based on Art. 6 (1) lit. c) and Art. 6 (1) lit. f) GDPR, we use and store your Personal Data and technical information to the extent necessary to prevent or prosecute misuse or other illegal behavior on our website, e.g., to maintain data security in the event of attacks on our IT systems. This also takes place insofar as we are legally obliged to do so, for example due to official or court orders, and for the exercise of our rights and claims as well as for legal defense.
When contacting us via the email, or contact form, the Personal Data transmitted will be stored. This data is processed exclusively for the purpose of answering the enquiry. The legal basis for the processing is Art. 6 (1) lit. f.) GDPR or Art. 6 (1) lit. b) GDPR if the enquiry is aimed at concluding a contract. The data will be deleted when the purpose of the processing no longer applies, e.g., the enquiry has been conclusively answered. You can object to the processing of your Personal Data at any time by contacting us.
Use of customer data for direct marketing purposes
If you have provided us with your email address when using our Services, we reserve the right to regularly send you email offers for similar services. We do not need to obtain your separate consent for this. In this respect, the data processing is carried out solely on the basis of our legitimate interest Art. 6 (1) lit. f.) GDPR in personalized direct advertising. If you have initially objected to the use of your e-mail address for this purpose, we will not send you any e-mails.
You are entitled to object to the use of your e-mail address for the aforementioned advertising purpose at any time with effect for the future by notifying the responsible person named at the beginning. After receipt of your objection, the use of your e-mail address for advertising purposes will cease immediately. If you wish to object to the data analysis for statistical evaluation purposes, you must unsubscribe from the marketing.
We use session cookies and permanent cookies on our websites. The processing is carried out on the basis of Art. 6 (1) lit. f.) and in the interest of optimizing or enabling user guidance and adapting the presentation of our website.
Disclosure of Personal Data to third parties
Your Personal Data will only be passed on if there is a legal obligation to do so or to service providers and partner companies that have been carefully selected in advance and are contractually obliged to comply with the requirements of data protection law.
a) Disclosure to service providers according to Art. 6 (1) lit. b) and f) GDPR
For the operation and optimization of our website and our services and for the processing of contracts, various service companies work for us, e.g., for IT services or the hosting of our website, for providing of our mobile application or for the dispatch of newsletters, to whom we pass on the data required for the fulfillment of the task.
These companies act for us by way of commissioned processing and may therefore use the data provided exclusively in accordance with our instructions. In this case, we are legally responsible for appropriate data protection precautions at the companies we commission. We therefore agree on specific data security measures with these companies and monitor them regularly.
b) Disclosure to other third parties pursuant to Art. 6 (1) lit. c) and f) GDPR
We will disclose your data to third parties or government agencies within the framework of existing data protection laws if we are legally obliged to do so, e.g., due to official or court orders, or if we are entitled to do so, e.g., because this is necessary for the prosecution of criminal offenses or for the exercise and enforcement of our rights and claims.
Data transfer to third countries
We usually do not transfer Personal Data outside the USA, however, if we do we take additional measures to ensure an adequate level of data protection for the transfer of Personal Data in accordance with Art. 44 of the GDPR and thus ensure that the transfer is generally permissible and that the special requirements for a transfer to a third country are met (e.g., by concluding standard contracts and additional guarantees, supplementary technical and organizational measures such as encryption or anonymization).
General Technical Organizational Measures
Our website is using Hypertext transfer protocol secure (HTTPS), which is the primary protocol used to send data between a web browser and a website. HTTPS is encrypted in order to increase security of data transfer.
In addition, only employees who need the information to perform a specific job are granted access to Personal Data. These employees are trained in security and privacy practices and treat your information confidentially.
Changes and Questions
We may update this Compliance Statement from time to time. If we make changes to this Compliance Statement or materially change our use of your Personal Information, we will revise this Compliance Statement accordingly and also change the effective date at the end of this section. We encourage you to periodically review this Compliance Statement to be informed of how we use and protect your Personal Information. If you would like to contact us regarding this policy, please email firstname.lastname@example.org, use our Contact Form or write to us at the above address.
Monday, July 17, 2023